Which of the Following Software Programs Provides for Email Communications?

Question) Which of the following software programs provides for email communications?

(A) Microsoft Word
(B) Microsoft Excel
(C) Microsoft Outlook
(D) Microsoft Access

Answer:- (C) Microsoft Outlook

Microsoft Outlook is the favored email client used to send and receive messages by getting to Microsoft Exchange Server email. Outlook also includes such functions as contact managing, calendaring, note-taking, task managing, journal logging and web browsing. Outlook.com was formerly known as Hotmail. The name was changed in 2012. Outlook for Mac was only introduced in 2011, taking over from the former email program available with Office, Entourage, which was criticized for its compatibility with Exchange servers, and as such was not well known for business use.

Microsoft Outlook might be utilized as a standalone application, but it is also part of the Microsoft Office suite and Office 365, which includes PowerPoint and Microsoft Excel. The bundle of software applications also includes:

  • Microsoft Word – It is a popular word-processing program used primarily for creating documents such as letters, brochures, learning activities, tests, quizzes, and student homework assignments. 
  • Microsoft Excel – It is a spreadsheet program. It is used to create grids of numbers, text, and formulas specifying calculations. Excel is extremely valuable for many businesses, which use it to record expenditures and income, chart data, plan budgets, and briefly present financial outcomes.
  • Microsoft PowerPoint – It is a standard component of the company’s Microsoft Office suite software. The program utilizes slides to convey information rich in multimedia and is used to create complex business presentations, simple educational outlines, and significantly more.
  • Microsoft Access – It is a Database Management system that was launched by Microsoft. Microsoft Access is a part of the Microsoft Office suite and stores data.

There is a free, browser-based form of Outlook with limited features. Clients who needn’t bother with the undeniable application can select that variant instead of a Microsoft 365 membership. One of the greatest benefits of utilizing MS Outlook is that it can fill the need of both, a stand-alone application and also a multi-user software. It very well may be involved by a person as an email client-server and also by an organization that requires shared features like a calendar, mailbox, appointments, etc.

Outlook is the most famous email program across the world, and is accessible for individual and server use (home and business) and is accessible for Windows and Mac. Applications are also accessible for a variety of mobile platforms such as iOS, Android, and Windows Phones.

Microsoft Outlook features

  • Scheduling emails
  • New item alerts
  • Create new meetings, tasks, appointments, and contacts from one window.
  • Send similar emails quickly with Quick Parts
  • Keyboard Shortcuts
  • Flagging and Color Coding
  • View it your way
  • File attachment reminder
  • View messages your way
  • Sharing calendars
  • Effective Task management
  • Ignore messages
  • Creating and managing rules
  • Clean Up Conversation option
  • Email Search
  • Automatic calendar updates

Keyboard shortcuts. Some key combos are available:-

  • create new appointments (CTRL+SHIFT+A)
  • send a message (ALT+S)
  • reply to a message (CTRL+R)
  • switch to Mail (CTRL+1)
  • switch to Calendar (CTRL+2)
  • switch to Contacts (CTRL+3)

How to use Microsoft Outlook?

In its most fundamental structure, to start using Microsoft Outlook, you really want to set up an email account with the goal that you can begin sending and receiving messages. Microsoft offers instructional exercises to help you download and set up an account. When you download Outlook and your account is set up, you can begin doing different tasks, for example, managing notes, contacts, calendars, tasks, and journals.

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